Application procedure

How to apply


The admission window for the 2024-2026 self-funding applicants has been EXTENDED until June 30, 2024. 

All applications for the EPS programme received from November 1, 2023, to February 29, 2024 are automatically classified as applications for the EMJMD scholarship. Nonetheless, please note that the EMJMD scholarships for the upcoming intakes are not guaranteed as the EPS programme is currently applying for EMJMD scholarships provided by the European Commission. The results of scholarships will be thus communicated to accepted applicants in July 2024 after the notification from the European Commission. This situation might influence a number of granted scholarships for the 2024-2026 intake.

The second admission window is from March 1 to April 30, 2024, and it serves for submitting applications only for self-funding. Applications submitted later than February 29 will not be included in the first round of the admission procedure, i.e., for the scholarship selection.

Do you already have everything ready?

Step one: Am I eligible?

Applicants with various study backgrounds are eligible for the EPS programme. You can find details on how an applicant profile is evaluated in the admission criteria (see step two).

Only applicants who did not previously receive another EMJMD scholarship or an Erasmus Mundus Master Course/Joint Doctorate scholarship could apply for the EMJMD Scholarship within the EPS programme.

For the specific rights and obligations of a student candidate and EPS Consortium, consult the model of Student Agreement.

Step two: Get familiar with the admission criteria

The admission criteria are available on the EPS website. We highly recommend going through them carefully to structure and write your application in their respect.

Step three: Get your documents ready

To fill the application form correctly and completely, you will need to upload several documents. You can find a structured list with additional information below.

  1. Copies of all diplomas and transcripts, including two previous diplomas

You might submit either two BAs or one BA and one High School diploma, including transcripts. Concerning High School transcripts, the final one is sufficient. If you already have an MA degree, an MA diploma and transcripts are also accepted.

If you have not yet finished your previous studies and thus do not have a BA diploma, please submit confirmation of studies, including information on the expected date of graduation. In case you are accepted into the programme, you will be asked to submit these documents additionally.

  2. Structured academic curriculum vitae detailing all relevant qualifications and experience

The academic curriculum vitae might be in any suitable format, but the European one is welcome.

  3. Motivation letter

The length of the motivation letter is limited to 1-1,5 pages with a precise format (Calibri font of the size 11; 1,5 line spacing; margins of 2,5 cm). Exceeding the maximum lenght results in a penalty of points. The motivation letters might address evaluators in an adequate manner upon an applicant´s consideration, e.g., selection committee, admission committee, EPS Consortium, etc.

  4. Two letters of recommendation

Note that there is no prescribed format for a letter of recommendation.

In case your referees prefer sending letters directly to us, it can be done to the email of the Admission Office ( with your name, the programme you are applying for and ideally your application number.

  5. Test results/Certificate of English proficiency (C1; CAE; IELTS 7.0; TOEFL 95)

All students who are non-native English speakers must provide evidence of the required level of English proficiency. The required level of English proficiency is C1, CAE, IELTS 7.0, TOEFL 95. Certificates from TOELF/IELTS online exams are also accepted.

In case you provide the admission committee with the certification by the university that the language of instruction of your previous degree was English (Erasmus exchange is not suitable), it is a sufficient alternative to English proficiency proof. Moreover, we accept confirmation of a passed English language course of the required language level skills, i.e., C1 level minimum, issued by a university.

  6. Copy of passport

The application form needs to include a scanned copy of a valid passport at the moment of the submission of the application. This document belongs into the “Other Documents” section of the application.

  7. Proof of place of residence

A residence certificate and certificate from the candidate´s place; of work, study or training might serve as proof of place of residence. This document belongs into the “Other Documents” section of the application.

  8. Completed supplementary questionnaire indicating study track preferences

Find the supplementary questionnaire here. In case of acceptance to the EPS programme, the EPS Consortium does not guarantee that your preference will be followed entirely.

Although the EPS Consortium tries to respect student preferences as much as possible, once a change is needed to keep balance among partner universities, motivation described in the questionnaire and points received in the admission procedure is considered.

The questionnaire is supposed to be submitted in the “Other Documents” section of the application.

Step four: Documents in English

Diplomas, transcripts, letters of recommendation and all other documents whose original language is not English have to be accompanied by a certified translation into English.

If you have any doubts about the level of certified translation you need (nostrification, apostille), contact the Admission Office ( Note that the degree of certified translation differs depending on the country of issuance.

Step five: Submit

Do not hesitate to use a step-by-step manual on how to fill in the application form!

The application needs to be submitted ONLINE ONLY. No need to send the application via regular post.

Only complete applications will be considered.

Step six: Pay the application fee

The application fee is 880 CZK (approximately 40 EUR).

The application fee must be paid in full either by card or via bank transfer. You will find the payment instructions at the end of your online application form. The application fee has to be paid no later than February 29, 2024, for the early-bird term and no later than April 30, 2024, for the second admission window for the application to be assessed in the particular term. Applications without the fully paid application fee will not be considered.

Have you forgotten to submit a document, but your application is already sent out? In case you need to submit an additional document to your application, send an email to the Admission Office ( with your name, the programme you are applying for, the number of your application and the document(s).

Step seven: What next?

If you applied by February 29, selection results will be announced by April 30 in the system of Charles University the application was submitted through and to the email address indicated during the application process. The results of scholarships will be announced in July 2024.

If you applied by April 30, selection results will be announced by mid-June in the same manner as above-described.

If you do not receive an email with the application results by an indicated deadline, check the spam folder or the status of your application in the CU system.

Processing of personal data

If you will be selected, your data may be used for the purposes of evaluating the programmes, efficiently manage the projects, and producing statistics. Data could be made available to the EACEA, the European Commission, the European External Action Service staff, as well as to other stakeholders of the Erasmus+ programme, such as Erasmus+ National Agencies, National Erasmus+ Offices and the Erasmus Mundus Student and Alumni Association. For more details see Erasmus Mundus Privacy Statement and Regulation (EC) N° 45/2001. Processing of personal data is in accordance with the relevant legal standards on the protection of personal data and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

Last updated 21. 5. 2024.